Meeting+Minutes+February+22,+2012

** Wednesday February 22, 2012 ** Members present: Kyle Tammen, Heidi Dudley, Diane Frank, Jill Schrader Matt Keenan, Barb Bolen, Jentry Byleveld, Mike Mahoney, Kevin Keena, Kent Sauls Stacey addressed the committee about midway through the meeting. She said as far as technology goes at Heritage, she sees 2 categories. One being the way technology is being used in the classroom and the other being systems management and how we can make the school run more efficiently by making use of certain technologies. She said that with some teachers you mention technology integration and you can see a shield go up, while others are more comfortable integrating new technologies. She said that Heidi has put together a budget for spending and there will be some expenditures devoted to upgrading various software and equipment throughout the building.
 * HHS Technology Committee Meeting Minutes **
 * 1) **** Stacey- Sharing her vision of technology use here at Heritage **

Stacey sees the website as a priority as far as making it a more of a marketing tool. She sees integrating Twitter and Facebook and having those systems work with our website so that everything could be auto updated from one place. An account on Facebook would give us an advertising space that we could then sell and we would control what is being advertised. Heidi added that we are looking at putting up videos instead of PowerPoints for Freshman Showcase and that those could be used on the website as a selling point for Heritage. Stacey said Mike Broyles has editing software for helping to make these videos. Kevin has worked a lot with video productions and then placing them on his band page. So Kevin can be of help for anyone who asks. We have an iMac in the IT office that is used for working with video, so we can also help with video production. We would like a video from each department that showcases what our kids are learning and what they do best.

Stacey talked about streamlining attendance by using scanners for student IDs and possibly kiosks where students would check in. By scanning the ID, the students’ info could then go right into a central Google Doc that teachers could access each day. This would take things like tardies off teacher’s plates. The district is working on online registration which will help streamline the current registration process. They are also working on a new calendar for next year that will be electronically housed in one place avoiding having to go to multiple places to check on different events. Electronic work orders will become more of an option as we streamline those processes so that you no longer have to come to the main office to fill those out. Video conferencing may be used more; as an example, someone like Emily Libbey who teaches upper level Spanish could be teaching her class here at Heritage and simultaneously be teaching another class in a rural community adding resources for us and rural schools that we are involved with.

Stacey wants to offer support at all levels of technology, to find resources for; hardware, software, and staff development. She is looking into ways to finance new sound and media presentation systems for the theater and student center and has asked PTO specifically if they can help fund these two systems that are in major need of upgrades. She appreciates any feedback on funding needs. She has moved some money into instruction so Janet can distribute funding where there is a need. She encourages staff to talk to Janet if they have a specific educational funding need. Janet will ask what is needed and why and how it would tie into instruction. In some cases we may be able to get district money to help with funding.

Gwen and Heidi have been working on an online survey that they will send out to staff asking how teachers use technology in their classrooms and what types of training they would like to see offered. We handed out a draft of this survey and the committee was asked to look it over and then give it back to Heidi with any changes, additions or suggestions. Heidi and Gwen will then make any changes and send it out to staff to gather information on how to make the summer classes provide maximum benefits at convenient times.
 * 2) **** Professional Development Survey- Possible summer technology classes **

Each school has been encouraged to have someone present at this conference. The Inspired Learning Conference is a way for everyone within the district to see how colleagues are using technology at other schools. It is also a way for anyone who is planning on presenting at the TIE conference to have a “dry run” and practice their presentation on an LPS audience before they present at TIE. Kevin Keena is presenting at TIE this year and he is interested in presenting at this conference. Anyone else who is interested in presenting at this conference is encouraged to contact Heidi ASAP.
 * 3) **** Presenters for LPS Spring Inspired Learning Conference-Sat., April 21st **

We need teachers to present to this delegation as they visit LPS to see how we are using technology within our district. Their district has over 260,000 students and is one of the largest in North America. They heard about the great things happening in LPS with the use of technology to support 21st Century learning and would like to visit and see for themselves. Heidi will forward the email from Dan Maas referencing this to the tech committee members. Please think about who could present when the delegation comes to our school. Email Heidi with any ideas on teachers/classes that could work for this.
 * 4) **** Teacher sign-up for Delegation from Toronto, Ontario April 2 and 3 **

Language Arts will present at Innovation Avenue (the technology showcase where each LPS school is represented). It is a time to showcase what is being done with funds that the LPS Foundation has contributed to schools. Since Language Arts has benefited from the foundation with the Inspired Writing Project and 8 Eee Carts, we need them to show the LPS Foundation how we have used and benefited from their generous support. Kent Sauls will show how the Language Arts department is using the eee carts at this dinner on Saturday, April 14th. Shelley Harwell will present in a separate booth, on how we continue to use live blogging to communicate with our sister school in Sierra Leone. We are also looking at Math having a table and doing a presentation. (At last count, Arapahoe will have 4 tables each with a different presentation and Littleton is up to 3 tables).
 * 5) **** LPS Innovation Avenue- April 14- Kent Sauls is our representative **

Conference is June 19-21 in Copper Mountain. Kevin Keena is a presenter this year. We encourage people to enter as a group if they can (groups are given priority), but you can also enter a single scholarship if you like. The online application is easy to fill out. Ask Heidi or Diane if you have any questions.
 * 6) **** TIE Conference-Scholarships are available- (email from Randy Stall)- due April 6 **

We are going to Windows 7 in the new lab and the small lab will also eventually go to Windows 7. We need to get any software that departments use in those labs and test it to make sure it will work in Windows 7. So far we have a program from Mike Rudolph and a program from Shelley Harwell. If there are any other programs that departments need in the library labs, they need to talk to Heidi or Diane as we are making the new image now and we will be add the two programs that were requested unless we hear otherwise by the end of February.
 * 7) **** New library computer lab and software compatibility for next year **

If committee members want to do this on teacher computers and in classrooms (NOT needed on Windows 7 machines!) we would appreciate it. Drop us a note or let us know if you have updated so we know which ones have been done. You can find the installer in the Teacher Folder by going to HHS>HHS-Technology>IE 8 FOLLOW LINK INSIDE (open the Word document, click the link and follow the instructions)
 * 8) **** Installation of Explorer 8 throughout building. We need staff help. **


 * 9) **** Google tips and tricks- sharing time **
 * ** Stop mail-Labs ** This is something in the Google labs section that you can add to your mail settings that will allow you to retrieve a message you sent out before it is read (up to a certain amount of seconds)
 * ** Copy a distribution list to your own Group ** If someone sends you a list of names and you would like to make that list of names into a distribution list for yourself, you can open the email, copy the names and email addresses, then make a Group, open it and click the add button. In the box that comes up do a paste. All of your names and addresses should now show up in the list for this Group.

We have a new online cartridge ordering company. We would like everyone in charge of ordering toner cartridges to start ordering from Tonerup for Business. We no longer want departments to order from LaserCycle (you can also order from the Warehouse, but they only have certain limited toner cartridges available). To get to the instructions for Tonerup online ordering, go to Teacher Folder>HHS>HHS-Technology>Toner Cartridge Ordering.
 * 10) **** Printer Cartridges- Ordering from Tonerup for Business and New Printers for department offices **

Heidi gets these informational emails from Discovery Education and then forwards them to staff. Is that all right, or are people already receiving these? Committee said no, they don’t get duplicates of these sent to them and they do appreciate Heidi sending them out.
 * 11) **** Discovery Education- Does staff receive these? **


 * *Next meeting Wednesday, March 21. **