Meeting+Minutes+November+30,+2011

** Wednesday November 30, 2011 ** Members present: Kyle Tammen, Heidi Dudley, Diane Frank, Jill Schrader Mike Schreiber, Matt Keenan, Barb Bolen, Kevin Keena Guest: Gwendolyn Wallace We think we have gotten everyone to do the sign-in piece except a couple of people that we still need to check on. We talked about how it will work when we come in after the break. Dan sent out another email today about the Google Migration with a link to the Google information page that he sent out earlier: From this page you can download Chrome Enterprise edition (the version of Chrome that is needed for computers here at school), go through the checklist to make sure you are ready for the switch, and click on links to see videos and additional resources on using Google and/or Chrome once we come back in January. In the video titled “Using Google in Your Daily Activities” Heidi learned how to make tabs in Chrome and assign each to a different item. For instance, one tab could be for Mail, one could be for Calendar, and one could be for Google Docs. Once you have the tabs set the way you want, you can then go into settings (the wrench in Chrome) and under **Options** click **open the following pages** on Startup and then click the **Use current pages** button. Every time you start Chrome from now on, the tabs that you chose will show up. We are asking everyone who wants Chrome on their office computers to please install from the link Dan provided. Heidi and Diane are planning to go to classrooms and install Chrome since classroom computers may not have the latest network version of Chrome Enterprise on them. The main thing that you want to do before you leave is to take a screen shot of anything you are worried about transitioning over, like your inbox folders and/or your personal distribution lists. You will have to manually recreate your distribution lists unless you have a list that is over 100 names. If that is the case get with Heidi or Diane and we will work with you to create an export file.
 * HHS Technology Committee Meeting Minutes **
 * 1) **** Google.us **
 * [] **

The new update to Campus could happen any day now. The order to update it was sent in on November 18. When it does happen, the version on the sign-in screen will go from E.1126.1 to E.1142.5. In the meantime, if you want to see how the new version will work, you can go into the test site: [] and try out the new features. This test site contains data that was recorded at a certain date, so anything you do within this site will not transfer to the live site (you can play around in it and not hurt any of your real data in the live site). See the handout that Heidi made called “Updates to Infinite Campus” for more on the top updates that pertain to Instruction: *Assignment Submission and the Student Assignment Submission are new tools that will give teachers the option of allowing students to submit assignments through the student Portal. We will look at this tool at our next meeting.
 * 2) **** Infinite Campus Update 2012.1142 **
 * Sort Order of Attendance Records in the Daily Planner
 * Keyboard Navigation in the Scoring Editor
 * New Students in Green Text in Assignments
 * Sort Order of Assignments
 * Modifications to Categories Logic
 * Sort Order in the Assignments Tool and the New Teacher Preference
 * Instructional Management Student Portal Submission
 * Daily Planner Filtering By Active Trial
 * Right-Click to Add Assignment in the Grade Book

The library system software that LPS has been using for the last 15+ years is in need of an upgrade. Dan Maas and Barb DeSpain have been instrumental in getting funding for library automation. We have to upgrade the system from the current system (called Horizon) because: Advantages to moving to Follett Destiny (the new system) are: Because this is happening over the winter break:
 * 3) **** Library System Update **
 * Horizon is increasing maintenance costs by at least 12% every year.
 * Horizon charges a fee for every computer housed in the library whether or not it is a computer that has access to Horizon.
 * IT costs: personnel and 2 servers to support (in LPS)
 * Enhanced features: federated searching (throughout systems), home access, approved websites, capability to incorporate eBooks.
 * Support of Dan Maas and the IT department
 * Cost is less: approximately $10,000 less a year
 * Automation of many processes (that Horizon cannot do)
 * ** All books are due back on December 9th! **
 * ** Training has to be on January 3 ** (because Follett is still closed on the 2nd when we come back)
 * Mary and Diane will be at the training on January 3rd.
 * ** The library will be open on January 3, we will have a sub in the library that day ** (the first day students are back)
 * ** There will be no checkout of books on January 3. **
 * The new system should be up and running on January 4.

We finished at 3:30 and everyone is wished a restful holiday break. See you next year!
 * 4) **** Other??? **


 * *Next meeting Wednesday, January 25. **